Need a location for a party or event? No need to look elsewhere, we can assist you!
Your imagination is the limit for decorating the event space.
Your tables can be arranged as you like so that you can still feel that you are part of the festivities.
Thank you for considering the Gardena Elks Lodge for your event!
We would love to have you celebrate your next event with us!
Below is information that will assist you with choosing our location for your event.
Be sure to read all of the information as many questions that you may have will be answered here.
The first step that we recommend taking is checking out our calendar (which is located above) to see what dates that we have available.
If you see some potential dates that you like, we recommend reviewing some of our policies below.
Once you have reviewed some of our policies (as our contract will have more), then we encourage you to fill out our contact form so that we can send you a quote.
Be sure to fill out as much information as possible to receive the most accurate quote.
We require a deposit of $500 to hold your desired date.
Normally, the deposit is turned in at the time of the signed contract.
The deposit is refundable approximately one week after the event, as long as there were no violations of the policies. Our contract will explain reasons in which deposits may be kept.
The deposit is separate from the rental costs and does not go towards the final costs of the rental.
The basic rental fee covers the rental room for up to 8 hours. Additional time may be purchased, based on availability.
Most renters use the first two hours of their 8-hour block to set up. Then, 5 hours for their event, then the last hour to clean.
For example, if an event is from 3 PM - 11 PM, most renters use 3 PM - 5 PM for set up, the event from 5 PM to 10 PM and then clean up from 10 PM - 11 PM.
It is important to advise us your time breakdown so that we can schedule the bartender(s), security and other staff as needed.
Please use the format above when entering the time(s) you wish to have the event.
Note that if the event lasts longer than 8 hours, there may be a charge to the deposit.
The basic price to rent the lodge is below. Keep in mind that numerous other factors are added, do not plan on just the cost detailed below such as insurance, bartender(s)/drink package, linen, security, surcharge (which covers staff to set up, breakdown and clean the lodge) and tax.
Gardena Elks Member:
Tues/Thurs - $750.00
Friday - $1,250.00
Saturday - $1,500.00
Sunday - $1,000.00
Non Gardena Elks Member/Non Elks:
Tues/Thurs - $1,500.00
Friday - $2,000.00
Saturday - $2,500.00
Sunday - $1,750.00
Tables (8-foot long and 8-foot round) and chairs are included in the rental fee.
We have approximately 33 round tables and 35 long tables.
Each table fits 8 chairs.
The rental fee must be paid 30 days prior to the event.
Every rental must have insurance. The Elks Lodge will charge the renter for insurance, however we will provide the one-day policy.
All beverages must be purchased at the Elks Bar. There is absolutely no outside beverages of any kind allowed to be brought in to the lodge, consumed in the lodge or consumed in the parking lot(s). This includes water, soda and alcohol.
Currently, we have 3 options for the bar:
Option 1 - One bartender booked for the event. Cash or Credit Card bar. All beverages must be purchased at the bar (bottled water, sodas, liquor, beer, etc.). No outside beverages of any kind allowed at any time. Security will confiscate any outside beverages being brought in or attempting to be brought in. This may cause the guest to be asked to leave the premises and/or cancellation of the event without any refund. A minimum total spend of $500 is required at the bar by all guests (combined). If the amount of $500 is not reached, the Lodge will require the difference from the deposit.
We recommend 1 bartender for events up to 100 guests, 2 bartenders for events with more than 100 guests.
$150 to book the bartender. Gardena Elks Lodge Bartenders are required to work rentals.
Option 2 - Two bartenders booked for the event. Cash or Credit Card bar. All beverages must be purchased at the bar (bottled water, sodas, liquor, beer, etc.). No outside beverages of any kind allowed at any time. Security will confiscate any outside beverages being brought in or attempting to be brought in. This may cause the guest to be asked to leave the premises and/or cancellation of the event without any refund. A minimum total spend of $1,000 is required at the bar by all guests (combined). If the amount of $1,000 is not reached, the Lodge will require the difference from the deposit.
$300 to book the two bartenders. Gardena Elks Lodge Bartenders are required to work rentals.
Option 3 - No bartender. The renter will advise the rental manager what beverages are requested from the following options:
Iced Tea (unsweetened)
Iced Tea (sweetened)
If Option 3 is chosen, there will be no on duty bartender and no other drinks (alcohol or non alcohol) will be available.
The Bar Manager will discuss the rental contract with the potential renter which will explain pricing for Option 3.
Any outside beverages that are brought in are subject to confiscation and the provider may be escorted off of property.
Each renter is responsible for their attendees following this policy. Rentals may be cancelled, due to beverages being brought in, without any sort of refund.
The lodge does not provide catering or food - it is the responsibility of the renter(s) to provide their own or use a third party.
The lodge kitchen may only be used to the storage of food (walk in cooler) or warming (oven). Cooking and prepping food is not allowed in kitchen. This includes plating and washes of dishes.
More information will be provided on the rental agreement.
The lodge does not provide any entertainment - it is the responsibility of the renter(s).
All entertainment must provide their own audio and/or visual equipment, including microphones, if needed.
If an event planner is used, it is the responsibility of the renter to guarantee the planner is aware of all of the policies within this contract.
Every rental is required to have security.
The Lodge will contract with an approved, permitted security company for the rental on behalf of the renter(s) within this contract - the fees are passed onto the renter in this contract.
The Lodge has a minimum guard requirement, depending on the number of guests, with at least one guard required for all rentals.
There are other items that can be purchased on a case by case basis.
This includes, but is not limited to a champagne or cider package.
All events require security, which the Elks provides by a reputable company, however the renter pays for within the contract.
Please take a look at our event calendar at the top of your screen. You can browse to see if the date that you desire is available.
Note that pending dates are not shown on the calendar. There are numerous dates with numerous interested renters, however we only book the date when we receive a deposit.
Please note, there are some instances in which booked dates have yet to be added to the calendar.
Dates are not booked until a deposit is accepted and a the contract is signed.
We would love to meet with you, however we request that the form above be filled out so that we can make sure your desired date is available and so that we can send you a detailed quote along with our contract.
Our contract has many more details than this website and may answer many questions that you have.
Once you have reviewed the contract, we would gladly meet with you.